In responding to a tender, the response schedule will normally be designed around a standard framework. Following this framework is crucial to ensure your bid is compliant upon submission.
Standard government tender documentation is usually made up of 4 key parts:
Common response elements that you will see in the Part D Response Framework of a tender include:
- Cover Letter: A request for a cover letter that includes a summary of your bid response (noting that this may not form part of the formal evaluation process).
- Business Details: Your business details, such as your address, ABN, insurances, business Directors and financial viability.
- Mandatory Requirements: Specific requirements to bid, such as licences, qualifications and/or certifications.
- Declarations: Declarations of Conflict of Interest and/or Non-Collusion.
- Detailed Responses Related to the Specification: Perhaps the most important section of your bid is your response to the specifications. This is where the evaluation team will assess your business’ ability to meet the requirements of government and your relevant experience in delivering a product or service.
- Third Parties: Details of any third parties or sub-contracting relationships that may be required.
- Policy Compliance: Compliance with specific policies, such as Industry Participation Plans.
- Contract Information: Details on contract acceptance or departures.
- Commercials: Information on pricing and commercials related to the request.
- Non-Disclosure Agreement: You may also be required to complete a Non-Disclosure Agreement in order to access confidential information provided as part of the tender process.
